Board Excellence Newsletter - Spring 2017
Information for Local K-State Research and Extension Board Members
Volume VII, Issue 2 — Spring 2017
From the Associate Director
You may be aware that I plan to retire from the associate director for extension role on May 31, 2017. I’ve had a wonderful experience in this position for nearly 13 years. That experience has been positive because I had the opportunity to work with you to seek and implement better and stronger ways to engage K-State Research and Extension with the interests and needs of people across Kansas. Thank you for sharing your passion for your work with me.
It’s also been a great ride because of outstanding agents. We have great pools of candidates for our vacancies, and we hire talented people who grow into great professionals. It’s also because of outstanding specialists and faculty providing cutting-edge research, knowledge, and training for our agents and the target audiences we serve. We have an excellent administrative team that has helped to bring this system we call K-State Research and Extension together and moving in a positive direction.
I’ve enjoyed the creation of our program focus teams and observing the excellent support for the development of subject-matter knowledge and learning experiences. K-State Research and Extension has a bright future with continued development of multicounty teams through districts.
Thanks to your commitment, I believe K-State Research and Extension has a bright future for Kansans.
May you continue with your great support for K-State Research and Extension and new leadership as that person comes on board. Thanks for giving your time, passion, and commitment that made my work with all of you so well focused on continuous improvement to be the best we can be for the people we serve.
— Daryl D. Buchholz, firstname.lastname@example.org
New State Extension Advisory Council Members Elected
Five new members of the State Extension Advisory Council were elected at the recent partnership meetings.
They are Cindy Bervert, Shawnee County; Brandon Vering, Marshall County; Cody Woelk, Greeley County; Jerry Hall, Wildcat District; and Lora Kilgore-Norquest, Finney County.
Each elected council member must have served a minimum of two years and currently be serving, or within the past two years have served, on their local extension board. They serve four-year terms as an advisory group to the director of extension.
The SEAC meets in February and August. The February meeting in Topeka includes visits with legislators. The August meeting location rotates around the state and features different K-State Research and Extension programming. For more information about the advisory council go to: www.ksre.k-state.edu/boardleadership.
Boards Recognized for Their Leadership
Excellence in the local extension program reflects the leadership and commitment of each board member. The Excellence in Board Leadership assessment helps boards measure their effectiveness and set goals for the future. Fifty-five of 76 local units were recognized for their 2016 leadership at the recent partnership meetings.
Boards are encouraged to review the assessment early in the year and set goals and develop strategies for increasing their effectiveness. Categories to be assessed include board development, management, public relations, programs, personnel, budget, and volunteer leadership. Completed assessments will be due to area or regional directors by January 1, 2018.
— Laurie Chandler, email@example.com
Board Leadership Website
The Board Leadership website serves as a resource for local board members. See the website for information on duties of officers, tools for effective meetings, information on forming an extension district, as well as modules that can be presented at board meetings to increase awareness of the role of the local board.
Agents Report Top Five PDC Resources
In 2013, the Program Development Committee Task Force was created to help agents increase their effectiveness working with PDCs. Over the last 4 years, a variety of resources and training opportunities have been developed including the PDC Resources website.
In a recent survey, 67 percent of agents reported using at least one of the resources to support their work with PDCs.
The top five resources listed included:
- Orienting PDC Members
- Recruiting PDC Volunteers
- Holding Effective Meetings
- Assessing Community Needs
- Planning with a Purpose
Focus on Outcomes: Developing Tomorrow’s Leaders
More than 77,620 youth participate in the Kansas 4-H Youth Development program annually. In 2016, Kansas 4-H conducted a study to determine the program’s effectiveness in fostering positive connections, encouraging responsible decisions, and developing communication and citizenship skills. Results show:
- 96% reported working successfully with adults and having caring friends;
- 93% are connected to adults who are not their parents;
- 95% reported being comfortable with making their own decisions;
- 91% have a plan for reaching their goals;
- 94% reported they gained important skills by serving their communities; and
- 97% reported a strong desire to help others.
Develop Your Board’s Effectiveness
Practices from the Excellence in Board Leadership assessment improve the board’s effectiveness. Suggested practices for boards are listed below:
- Review the agenda and supporting documents before each board meeting.
- Focus on program, budget, personnel, and proactive planning for the future. Delegate day-to-day issues to appropriate employees.
- Ensure that Program Development Committees (PDCs) meet throughout the year. Representatives of each PDC regularly report to the board on program progress and outcomes.
- Review county or district policies annually and revise them as necessary.
- Appoint individuals to PDCs to represent groups not otherwise represented (examples: geographic distribution, age, gender, race, etc.).
- Participate in local extension programs as learners or volunteers.
- Review and approve agents’ program action plans.
- Ensure agents are compensated with salaries that reflect their professional responsibilities, performance, and leadership in the community.
- Maintain active committees with specific assignments and responsibilities: personnel, nominating, budget, etc.
- Start and end meetings on time.
- Understand, value, and support volunteers in expanding and sustaining the educational program.
- Confirm that each board member completes a performance review for each agent.
Volume VII, Issue 2 – Spring 2017
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