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KSRE Employee Resources

EXTENSION ADMINISTRATIVE HANDBOOK - USE OF EXTENSION FUNDS

Chapter 2 Section B2

B2.      Check the Bank Statement – Secure a copy of each bank statement each month.

1.         Check the bank statement to determine if any warrant checks issued for previous months have not cleared the bank. If any, list them in columns i and j, KSU 8-7a, “County/District Extension Financial Statement- Summary” (Exhibit B). The total shown on line 16a, column j, should be transferred to line 16, Summary.

2.         Determine if there are any additional bank debit items, such as debit slips for a bank service charge or no fund check which was deposited. Two copies of all debit slips are needed. The amount of each debit item should be recorded on the financial statement in the same manner as warrant checks.

A bank debit slip for a service charge is an expense item and should be recorded in the Miscellaneous column, KSU 8-6, “County/District Extension Financial Statement- Expenditures” (Exhibit C), and included in the totals on lines 19A and 19 of KSU 8-7a, “County/District Extension Financial Statement- Summary” (Exhibit B).

3.         An insufficient fund check originally received for a sale or for a non-appropriated fund receipt is recorded as a non-appropriated fund item and should be recorded in that column, KSU 8-6, “County/District Extension Financial Statement- Expenditures” (Exhibit C), and included in the total on line 19 of KSU 8-7a, County/District Extension Financial Statement Summary”, (Exhibit B).

4.         Check the deposit slips against the bank statement for deposits made during the month.