K-State Research and Extension

The "And Justice for All" poster must be displayed in every K-State Research and Extension office location, as well as wherever (and whenever) KSRE programming is delivered. In addition to hard copy posters, electronic copies of "And Justice for All" posters can be used when conducting programs using PowerPoint presentations.  Both of the PowerPoint documents below contain English (slide 1) and Spanish (slide 2) versions of the poster.

• Electronic "And Justice for All" slide (size 9.16)  
• Electronic "And Justice for All" slide (size 4.3)  

• Hard copies of "And Justice for All" posters can be obtained by contacting Mary Gatza at (785) 532-5790

For letterhead, most brochures, posters and other marketing materials, the following statement must be used:

Kansas State University Agricultural Experiment Station and Cooperative Extension Service

K-State Research and Extension is an equal opportunity provider and employer.

For materials related to events – flyers, event invitations, save the dates, etc. the following statement must be used:

K-State Research and Extension is committed to providing equal opportunity for participation in all programs, services and activities.  Program information may be available in languages other than English.  Reasonable accommodations for persons with disabilities, including alternative means for communication (e.g., Braille, large print, audio tape, and American Sign Language) may be requested by contacting the event contact (insert name) two weeks prior to the start of the event (insert deadline date) at (insert phone number and email). Requests received after this date will be honored when it is feasible to do so.  Language access services, such as interpretation or translation of vital information will be provided free of charge to limited English proficient individuals upon request.

Kansas State University Agricultural Experiment Station and Cooperative Extension Service

K-State Research and Extension is an equal opportunity provider and employer.

For publications, fact sheets and other numbered publications, the following statement must be used:

Publications from Kansas State University are available at www.ksre.ksu.edu.  Publications may be available in languages other than English.

Publications are reviewed or revised annually by appropriate faculty to reflect current research and practice. Date shown is that of publication or last revision. Contents of this publication may be freely reproduced for educational purposes. All other rights reserved. In each case, credit the authors, Publication Title, Kansas State University, Month Year.

Kansas State University Agricultural Experiment Station and Cooperative Extension Service

K-State Research and Extension is an equal opportunity provider and employer. Issued in furtherance of Cooperative Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Director of K-State Research and Extension, Kansas State University, County Extension Councils, Extension Districts.

Updated September 2022

View a PDF of these Notices of Non-Discrimination with Spanish Translations  

View the Digital Media Guide for Statements of Non-Discrimination  

All local unit offices must provide partner agencies with written notification of non-discrimination and ask that they return a signed assurance of non-discrimination. Local partners are any clubs, groups and organizations with which local unit offices cooperate with on an on-going basis.  These include but are not limited to 4-H clubs, Master Gardener groups, livestock producer groups, libraries, PRIDE groups, schools, senior centers, and non-profits.

Notification should state that K-State Research and Extension cannot provide assistance to any organization that excludes any person from membership or participation in any activities of the organization, or subject any person to discrimination because of race, color, religion, national origin, sex, age or disability.

There should be on file:

1. Copies of this written notification from the local unit office to any club, group or organization with which local units offices cooperate on an on-going basis. 
2. Written responses from all organizations being served on a continuing basis stating whether or not that organization's policies or practices conform with conditions stated in the notification.

Written notification and collection of assurance of non-discrimination should be repeated every four years.  Certification of non-discrimination from partner organizations should be kept in the local unit civil rights files.  

Parity is a relevant measure of how well Extension is meeting the federally mandated requirement of serving all Kansans without discrimination.

Programs are considered to be in parity when the percentage of each racial/gender/ethnic category in our client contacts (program participants) is within 80 percent of the percent of that category in the potential clientele group (local population). For example: if the potential audience for an Extension program is 80% white and 20% Native American, and the actual face to face contacts for that program are 90% white and 10% Native American, then the program is not in parity with respect to Native Americans.

In order to determine if our programs are in parity, we must first know who the potential clientele are. This information can come from several sources. The US Census is a good starting place, but we may also need to look at more specific community data sets such as the Census of Agriculture.

As we know our potential clientele, we should also know our actual contacts. Over the past few months many have questioned the need to report quarterly client contacts. Reporting is a key element of civil rights compliance. Reporting client contacts not only helps us to quantify the reach of our Extension programs, but reporting the demographics of those we serve helps us to know if we are achieving parity.

When we have not achieved parity in program participants we must demonstrate (and document) “all reasonable efforts” we have implemented to attempt to achieve parity.

The intent of the Civil Rights Act is that all people have the opportunity to participate in educational programs and employment opportunities in federally assisted programs.  This intent and the means for achieving it are consistent with the Extension philosophy that its programs are open to all persons and that those programs will be designed to best meet their needs.

A sincere effort must be made to encourage participation by minority members and to overcome barriers and concerns that might interfere. It is not enough to simply announce the program is open to all. An effort must be made to tailor the program to meet the needs and concerns of the target audience.

Examples of barriers to participation include means of publication, location of meetings, etc., not normally used by the target
audience.

The minimum reasonable effort required by Extension staff include three steps:

1. Use of all available mass media, including websites, radio, newspaper, and television, to inform potential recipients of the program and of the opportunity to participate.
2. Personal letters addressed to defined potential recipients inviting them to participate, including dates and places of meetings or other planned activities.
3. Personal visits by the Extension staff member(s) to a representative number of defined potential recipients in the geographically defined area to encourage participation.

Documentation is needed that"All Reasonable Efforts" have been made. Copies of mass media releases and circular letters meet requirements for 1 and 2 above. Personal visits may be documented by making a record for filing of personal visits including visitor, dates, person reached, responses and other related information. 

All local unit offices must provide partner agencies with written notification of non-discrimination and ask that they return a signed assurance of non-discrimination. Local partners are any clubs, groups and organizations with which local unit offices cooperate with on an on-going basis.  These include but are not limited to 4-H clubs, Master Gardener groups, livestock producer groups, libraries, PRIDE groups, schools, senior centers, and non-profits.

Notification should state that K-State Research and Extension cannot provide assistance to any organization that excludes any person from membership or participation in any activities of the organization, or subject any person to discrimination because of race, color, religion, national origin, sex, age or disability.

There should be on file:

1. Copies of this written notification from the local unit office to any club, group or organization with which local units offices cooperate on an on-going basis. 
2. Written responses from all organizations being served on a continuing basis stating whether or not that organization's policies or practices conform with conditions stated in the notification.

Written notification and collection of assurance of non-discrimination should be repeated every four years.  Certification of non-discrimination from partner organizations should be kept in the local unit civil rights files.  

As an agency that receives federal funds, K-State Research and Extension is obligated to take reasonable steps to ensure that those with Limited English Proficiency (LEP) have meaningful access to our programs, services and information.  Limited English Proficiency refers to persons who do not speak English as their primary language and/or who have limited ability to read, write, speak or understand English. 

K-State Research and Extension has certain legal obligations to ensure nondiscrimination for LEP persons.

• Requests for language support services--KSRE has a legal obligation to provide accommodations for individuals with limited English proficiency. Therefore, it is unlawful to deny a request for language support services to a person who is a participant, or wants to participate in KSRE programs, services, and activities.
• Requests made by members of the public—KSRE is legally obligated to provide translation or interpretation services any time a member of the public requests services in connection to their—or someone else’s—restricted ability to access or understand English-only information that is related to our educational programming activities.
• Programming that requires critical or vital communication--Critical or vital communication means information in any format that clientele/participants need to access programming. Any English-only document used by KSRE in an official capacity is subject to translation. This is particularly true for applicant participation, release or consent forms, documents related to a participant’s medical history, emergency information, and other documents that ask for information that is sensitive in nature.
• General educational programming--KSRE may be legally obligated per Title VI to provide language support services in educational programming based on, among other things, 1) the nature and scope of the project, 2) the target audience, and 3) community demographics within the designated service area.

Local units should access the number or proportion of limited English speakers in the local population to determine whether or not a local language services plan needs to be developed.