Holding Effective Meetings
Good meetings don’t just happen; they require planning, preparation and skills that group leaders and members can learn. When meetings are fair, open and honest, the opportunity for healthy discussion and meaningful results is increased significantly.
Productive groups are the foundation for accomplishing the work of formal organizations (such as clubs, councils, boards, associations, or coalitions) or less formal groups (such as task forces, committees, or project work teams). A productive group communicates with respect and openness, accepts and supports differences, and works effectively together to achieve goals.
The Art of Great Meetings: A well planned meeting will result in getting things done. The group facilitator works together with others to prepare for, establish an agenda, communicate with members, conduct the meeting and follow up on specific task or responsibilities.
Suggested Meeting Topics, PDC-7 (1/2015): - Effective meetings start with well-planned agendas which provide opportunities for: member orientation, group building, understanding roles and responsibilities identify and prioritizing issues, decisions making, promoting program impacts and celebration. Use these suggested topics as a “menu” to plan PDC meetings that best fit the needs of the local extension unit.
Basic Facilitation: Tools for Generating and Prioritizing Ideas, PDC-8 (1/2015): - These basic tools will be helpful in guiding Program Development Committee members in identifying and prioritizing local issues to use in determining programming needs.
Alternative Meeting Formats, PDC-9 (1/2015): When planning a PDC meeting, it's likely you will plan a face-to-face meeting. This traditional meeting format is important for many reasons. However, it may not always be feasible. There are alternatives to the face-to-face meeting that could be used to compliment, but not completely replace the traditional meeting format.
Effective Meeting Checklist, PDC-10 (1/2015): a checklist for agents to use when preparing for PDC meetings.