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Agent Associations

Kansas Joint Council of Extension Professionals

Bylaws 

Article I

  • Duties of the President:
    • Serve as the official representative of Kansas Joint Council of Extension Professionals.
    • Perform as the liaison with K-State Research and Extension Administration.
    • Preside at regular and special meetings of Kansas Joint Council of Extension Professionals and Joint Council of Extension Professionals Board of Directors.
    • Authorize business in partnership with Executive Committee and Board of Directors.
    • Appoint ad hoc committees as needed.
    • Replace Board of Trustee member with the guidance of president from partner association.
    • Ex-officio member of Kansas Joint Council of Extension Professionals committees.
  • Duties of the President-elect:
    • Fulfill duties of Kansas Joint Council of Extension Professionals President if current President unable.
    • Appoint committee chair-elect positions with the assistance of Executive Committee and Board of Directors.
    • Assist President as assigned.
  • Duties of the Vice-President: Representatives of the Partner Associations
    • Serve as official representative from partner association.
    • Function as the communication liaison between Kansas Joint Council of Extension Professionals and partner association.
    • Recruit and recognize new members of Kansas Joint Council of Extension Professionals.
    • Serve as advisors with the Secretary-Treasurer to the Finance committee.
    • Engage committee members with President-elect.
    • Facilitate educational experiences for extending K-State Research and Extension's relevancy among partners and stakeholders.
  • Duties of the Secretary-Treasurer:
    • Serve as the recorder for the Kansas Joint Council of Extension Professionals business meetings.
    • Maintain accurate minutes and reports for the Kansas Joint Council of Extension Professionals.
    • Provide correspondence on Kansas Joint Council of Extension Professionals behalf.
    • Receive and file communications as needed on Kansas Joint Council of Extension Professionals behalf.
    • Maintain a historical record for Kansas Joint Council of Extension Professionals.
    • Receive and disburse funds as required by the Board of Directors.
    • Provide Finance committee records for review and answering questions as requested.
    • Serve as advisor to the Finance committee.
    • Execute financial and investment decisions of the Board of Directors and membership.
  • Duties of the Immediate Past President:
    • Coordinate the nomination process before elections.
    • Serve as advisor to the Board of Directors.
    • Chair the Employee Relations committee.
  • Duties of the Executive Committee:
    • Provide leadership for the Kansas Joint Council of Extension Professionals to successfully pursue the objectives of its membership.
    • Transact business of Kansas Joint Council of Extension Professionals and its members for furthering Extension Education.

Article II

Standing Committees:

  • Association Awareness/Membership Recruitment
    • Coordinate and arrange time to visit with new Extension employees concerning Kansas Joint Council of Extension Professionals and partner associations during new staff training.
    • Promote Kansas Joint Council of Extension Professionals membership benefits for a unified Extension System for furthering educational programming of K-State Research and Extension.
    • Advocate the significance of professional development, positive work environment and fulfillment of the Land Grant mission.
  • Finance
    • Oversee the financial investments and develop an annual budget for Kansas Joint Council of Extension Professionals.
    • Assess and establish the membership dues prior to the annual business meeting.
    • Evaluate and examine the financial accountability before the annual business meeting.
    • Study and invest financial resources on behalf of Kansas Joint Council of Extension Professionals.
    • Conduct an annual review of financial records.
  • Marketing and Outreach
    • Create and implement educational training materials for advocating the unified work of the Kansas Extension Professionals.
    • Promote and extend the educational programming of K-State Research and Extension among current and emerging audiences.
    • Strengthen and fortify K-State Research and Extension's branding with partners and stakeholder.
  • Professional Development
    • Encourage and support Extension Professionals opportunities for advancing professional leadership and growth.
    • Organize and facilitate educational learning experiences among Extension Professionals.
    • Encourage Extension Professionals in scholarly work.
  • Employee Relations
    • Create and foster communications between K-State Research and Extension Administration, Local Extension Boards and Extension Professionals.
    •  Coordinate and facilitate opportunities for an exchange of ideas between K-Sate Research and Extension Administration and Extension Professionals as needed.
    • Build awareness among Extension Professionals of employee benefits, services and resources in cooperation with Extension Operations.
    • Promote and educate K-State Research and Extension employees of available benefits and services.
    • There shall be a sub-committee composed of county and district agents which will serve as an advisory group to the full Employee Relations committee.

Article III

  • Amendments:
    • The by-laws may be amended by a two-thirds vote of the members present at the annual meeting or a special meeting. Notice of proposed change must be available to members ten days prior to meeting. Changes may be sent electronically or via postal service.

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Constitution

Article I 

  • Name: Kansas Joint Council of Extension Professionals

Article II

  • Purpose:
    • Expand and enhance educational programming of K-State Research and Extension for Kansans in cooperation with Kansas State University for the fulfillment of the Land Grant mission.
    • Promote a positive environment for a diverse workforce within K-State Research and Extension.
    • Facilitate professional development for all Kansas Extension Professionals.
    • Advocate and promote the unified work of the Kansas Extension Professionals in alliance with other National Extension partners and stakeholders.

Article III

  • Objectives:
    • Promote teamwork and cooperation among the Kansas Extension associations and professionals in a positive environment for a unified Extension System.
    • Encourage and create opportunities for professional development for its members.
    • Collaborate and maintain positive relationships with K-State Research and Extension Administration, Extension Councils, and affiliated Kansas State University departments.
    • Develop and expand mutual partnerships with the North Central Region, National Extension System and USDA.
    • Foster positive relations with non-extension individuals, supporters and stakeholders.

Article IV

  • Membership & Dues:
    • Membership available to Kansas Extension Professionals currently active in a partner association recognized by the National Joint Council of Extension Professionals.
    • Annual dues shall be collected through partner association(s).
    • Kansas Joint Council of Extension Professionals Board of Directors establishes dues for the support of budget adopted by membership during the annual business meeting.
    • Active membership provides privileges for voting and serving as an officer for Kansas Joint Council of Extension Professionals.
    • Membership status based on dues payment for one-year, November 1 through October 31.

Article V

  • Officers, Executive Committee, and Board of Directors:
    • Officers of the Kansas Joint Council of Extension Professionals shall comprise of President, President-elect, Past-President, Vice-Presidents (representing each partner association), and Secretary-Treasurer. This group serves as the Executive Committee.
    • Kansas Joint Council of Extension Professionals Board of Directors shall include the Executive Committee and two additional association representatives determined by the partner organizations.
  • Election & Term of Office:
    • Elections will occur at the Kansas Joint Council of Extension Professionals annual meeting. A slate of candidates (President, President-elect, and Secretary-Treasurer) will be distributed by October 1. No campaigning allowed. Previous Kansas Joint Council of Extension Professionals Board of Directors experience required for President and President-elect positions. Past-President assumes position on Board following installation.
    • Officer term for the President and President-elect shall be for one-year or until their successors are elected and installed. 
    • Vice-Presidents term shall be for two-years or until their successors are elected and installed. Each partner association may elect representatives to Kansas Joint Council of Extension Professionals. Alternate years assigned to partner association - even: Kansas Association of County Agricultural Agents, Kansas Extension Association of Family and Consumer Sciences, and Kansas Association of Extension 4-H Agents; odd: Epsilon Sigma Phi and Kansas Association of Community Development Extension Professionals.
    • The Secretary-Treasurer shall serve for a three-year term or until their successor is elected and installed.
    • Kansas Joint Council of Extension Professionals President shall fill vacant positions based upon recommendations from individual partner association president.
    • Officer terms coincide with membership year.

Article VI

  • Meetings:
    • Annual meeting of the Kansas Joint Council of Extension Professionals shall occur during K-State Research and Extension Annual Conference, however in case of no Annual Extension Conference, Kansas Joint Council of Extension Professionals will call for an annual meeting during the final quarter of the current calendar year.
    • Business or special meetings for Kansas Joint Council of Extension Professionals or Kansas Joint Council of Extension Professionals Board of Directors shall be called at the discretion of the Kansas Joint Council of Extension Professionals President with written notice given at least ten days prior to meeting.
    • Meetings can occur in person or electronically; email, conference call, video, etc.

Article VII

  • QUORUM:
    • A quorum shall consist of those members present at any annual or special meeting.

Article VIII

  • Amendments:
    • The constitution may be amended by a two-thirds vote of the members present at the annual meeting or a special meeting. Notice of proposed changes must be available to members ten days prior to meeting. Changes may be sent electronically or via postal service.

Article IX

  • Parliamentary Authority:
    • Roberts Rule of Order shall govern the business meetings of the Kansas Joint Council of Extension Professionals provided in accordance with the Kansas Joint Council of Extension Professionals constitution and by-laws.

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